Temporary position: Executive Assistant To President of CUPE Local 4156

Executive Assistant To President of CUPE Local 4156 

One (1) Temporary position 18 to 30 Hours per Week / 6 Month Position 

Rate of pay $22.88 per hour 

Deadline for submission is 4:00 p.m. on Friday, October 1, 2021 

Reporting to the President of CUPE Local 4156, the successful applicant will be a key part of the CUPE 4156  team. 

The individual will provide confidential administrative support and secretary services, coordination, consolidate,  and review the expenditure of the budget for the President in a computerized office environment, and act as  liaison between the President, the executive, the membership, vendors, affiliations. 

Qualifications and Educational Requirements 

  • Post-Secondary Office Administration/Business graduate or equivalent combination of training and  experience.  
  • Knowledge of Microsoft office automation systems with specific training in automated word processing,  spreadsheet, and data base applications.  
  • Knowledge Google Docs and Google Sheets.  
  • Ability to work with Web hosting platforms.  
  • Must have excellent typing/keyboarding skills and excellent communication skills, both written and  verbal.  

Skills and Duties 

  • Compose correspondence on behalf of the President and Executive Board members. Coordinate various functions/union issues as designated by the President. 
  • Research, collect and present statistical data or survey information for the President. Receive all telephone calls on behalf of the Local.  
  • Prepare a schedule of all reports being prepared for meetings and assist in report preparation – format,  numbering, forms etc. 
  • Perform secretarial, typing, and clerical duties as assigned. 
  • Arrange meetings with various groups; send out notices, agendas, minutes. 
  • Update and maintain general office filing system, keeping an up-to-date index of files. Arrange leaves of absences. 
  • Undertake special projects or tasks or other related duties as requested. 
  • Maintain an up-to-date listing of all Membership, job titles and job locations in Google Docs.  Update membership information on the website as needed. 
  • Add posts to website and arrange for email blasts and phone blasts to be sent to members as required. 

To apply, email your cover letter and resume to 4156president@gmail.com using “Executive Assistant” as your  e-mail subject line before 4:00 p.m. on October 1st, 2021. We thank all the candidates for their interest,  however, only those selected for an interview will be contacted.