Temporary position: Executive Assistant To President of CUPE Local 4156

Executive Assistant To President of CUPE Local 4156 

One (1) Temporary position 18 to 30 Hours per Week / 6 Month Position 

Rate of pay $22.88 per hour 

Deadline for submission is 4:00 p.m. on Friday, October 1, 2021 

Reporting to the President of CUPE Local 4156, the successful applicant will be a key part of the CUPE 4156  team. 

The individual will provide confidential administrative support and secretary services, coordination, consolidate,  and review the expenditure of the budget for the President in a computerized office environment, and act as  liaison between the President, the executive, the membership, vendors, affiliations. 

Qualifications and Educational Requirements 

  • Post-Secondary Office Administration/Business graduate or equivalent combination of training and  experience.  
  • Knowledge of Microsoft office automation systems with specific training in automated word processing,  spreadsheet, and data base applications.  
  • Knowledge Google Docs and Google Sheets.  
  • Ability to work with Web hosting platforms.  
  • Must have excellent typing/keyboarding skills and excellent communication skills, both written and  verbal.  

Skills and Duties 

  • Compose correspondence on behalf of the President and Executive Board members. Coordinate various functions/union issues as designated by the President. 
  • Research, collect and present statistical data or survey information for the President. Receive all telephone calls on behalf of the Local.  
  • Prepare a schedule of all reports being prepared for meetings and assist in report preparation – format,  numbering, forms etc. 
  • Perform secretarial, typing, and clerical duties as assigned. 
  • Arrange meetings with various groups; send out notices, agendas, minutes. 
  • Update and maintain general office filing system, keeping an up-to-date index of files. Arrange leaves of absences. 
  • Undertake special projects or tasks or other related duties as requested. 
  • Maintain an up-to-date listing of all Membership, job titles and job locations in Google Docs.  Update membership information on the website as needed. 
  • Add posts to website and arrange for email blasts and phone blasts to be sent to members as required. 

To apply, email your cover letter and resume to 4156president@gmail.com using “Executive Assistant” as your  e-mail subject line before 4:00 p.m. on October 1st, 2021. We thank all the candidates for their interest,  however, only those selected for an interview will be contacted.

A message from CUPE 4207 President Regarding the Return to In-Person Learning

A message from CUPE 4207 President Nathan Cecckin regarding the Return to In-Person Learning

Hi all,

With the return to in-person learning happening this week, it is important to be clear of the policies that will be used for the Fall term so that we are all prepared. At the same time, it is important that epidemiologists and public health experts are highly critical in the return to in-person learning too soon, especially when all Brock community members will need is the first dose to be able to go onto campus until September 28th.  With that noted, the Executive Committee and the Stewards have been working to keep member concerns on the table and to advance to protect the health and safety of members and students.

For the polices, here are important points at a glance. Please see this resource for all of the details that the Administration is putting out.

  • Self-Screening

Staff will need to complete self-screening through the Brock Safety App or on the Brock website before attending campus. You will receive a report from the app, and will need to email that report to your immediate supervisor. They will then send that report to the chair of the department or the director of the center in which you work. If you are not feeling well, then the Administration is requesting that you stay home. There won’t be monitoring at entrances, but you could be asked to provide proof of completion.

  • Community & Personal Protective Equipment

Anyone on campus will need to wear a mask, unless you have received an approved accommodation to not wear a mask. We are also working to ensure that members receive a list of students in your classes that have also received an accommodation. While it is recommended to use a medical mask, non-medical masks (cloth masks, for example) are also acceptable.

However, if you are not able to maintain at least 2 meters distance, and are working with someone who is not wearing a mask, then you also need to wear eye protection or a face shield. We have been informed that departments will provide this to members. Please contact the chair of your department for more information. If you request eye protection and are denied, please email us at info@cupe4207.org.

While there is a mask mandate, there isn’t a sense on how this will be enforced. Faculty and staff have been told that there is no expectation for us to enforce the mandate, and we are being discouraged from centering out students who are not wearing masks. Rather, we are to approach these students with compassion and understanding, although our members have not been receiving any of that. While it is true that students with accommodations should not face informal sanctions, members also have the right to work in a safe environment. We ask that you contact your immediate supervisor for a list of students who have received an accommodation to not wear a mask.

  • Physical Distancing

The provincial government has given universities everything that they had asked for – there would be no physical distancing in instructional spaces. While some universities are still honouring physical distancing requirements, and others are limiting capacity, Brock University will be aiming for 100% capacity for spaces. This will only apply to instructional space, but there isn’t clarity in how physical distancing will be made for hallways or office spaces.

  • Office Spaces

This has been a significant concern for members. In some departments, where we share office spaces, some of these spaces are used by a lot of members and the students who see us there. Initially, the Administration was committed to cleaning these spaces once per week. We have pushed hard, and Custodial Services have reassessed their position. Some departments are now being cleaned daily, especially where there is a higher volume of traffic. We are still trying to find out which departments are being cleaned more often, but it also appears that some departments are not being responsive. If you work in a department where you office is not being cleaned regularly, please email us.

In response, several departments are encouraging members to hold virtual office hours, as well. If you do not feel comfortable being in an office that may not be cleaned regularly, please ask your direct supervisor for permission to do virtual office hours. You do have the right to a safe working environment.

  • Vaccination Policy

The policy adopted by the Administration is to require either to be fully vaccinated or to aim to be have received the second dose by September 28th. Accommodations will be provided on bona fide grounds, and those receiving an accommodation would need to be tested twice per week. More details can be found in emails from Brock Communication and on the University’s website.

However, the Administration has noted that those who had signed contracts for in-person work and have chosen not to be vaccinated, then your contract would be cancelled. If you have had your contract cancelled, please email us at info@cupe4207.org. We want to ensure that your rights under the Collective Agreement are being protected.

If you have any concerns, please email us! We will also be re-opening our office on a limited capacity starting the week of September 13th. Finally, our first General Membership Meeting will be held September 16th at 5 pm.

In solidarity,
Nathan Cecckin

September 16th 2021 GMM – Agenda

September 2021 GMM – Agenda

Date: September 16, 2021

Time: 5:00 pm

Location: Virtual Meeting Online (via Zoom)

Registration Link: https://us02web.zoom.us/meeting/register/tZYvcOuoqDouGNBoWEJp1Ib6NK6yDWbzn-dr

Speaker: Tracy Kennedy, CUPE 4207 Outreach Officer

Topic: CUPE 4207 & the Indigenization of Post-Secondary Education

  1. Call the Meeting to Order
  2. Approval of the Agenda
  3. Roll-Call of Officers
  4. Reading of the Equality Statement
  5. Acknowledgement of Indigenous Territory
  6. Minute of Silence
  7. Voting on new members and initiation
  8. Acceptance of the Minutes
  9. Matters arising from the Minutes
  • – March 22, 2021 GMM Minutes
  • – June 24 Special GMM Minutes
  1. Treasurer’s Report
  2. Trustees’ Audit
  3. Communications
  4. Executive Committee Reports
  5. Reports of Committees and Delegates
  6. Elections
  • a. Election of a Treasurer (October 1, 2021 to March 30, 2022)
  • b. Election of Attendees to the CUPE Ontario H&S / Injured Workers Advocacy Conference, Virtual, October 20 – 22
    https://cupe.on.ca/wp-content/uploads/2021/07/SAVE-THE-DATE-IW-HS-2021-Virtual-Conference.pdf
  • c. Election of Attendees to the CUPE Ontario Young Workers Conference, Embassy Suites, Niagara Falls, October 14 – 16  https://cupe.on.ca/wp-content/uploads/2021/07/YOW-Conference-2021-Save-the Date.pdf
  • d. Election of 4 Delegates to the CUPE National Convention and 1 Equity-Seeking Delegate, Nov. 22 – 26, Vancouver
  • e. Election of 2 Delegates to the Ontario Federation of Labour (OFL) Convention, Virtual, Nov. 1 – 5
  • f. Election of Attendees to the CUPE Ontario Fall School, Virtual, Nov. 1 – 7 (Most Workshops are Nov. 6 – 7)
  • g. Election of an Applied Health Sciences Steward (term ending March 30, 2022)
  1. Old Business
  • a.
  1. New Business
  • a. Fight Back Campaign
  • b. Woodland Cultural Centre’s Save the Evidence Campaign  https://woodlandculturalcentre.ca/donate/
  • c. Mandatory Unit 1 Benefits Plan
  • d. Book-off and One Off Tasks
  • e. Notice of Motion
  • f. Honorarium Request for Kelly Fran Davis
  • g.
  • h.
  • i.
  1. Good of the Union
  2. Adjournment

Equity Committee Meeting

Equity Committee Meeting
Wed, Oct 6th 1pm EDT
All members welcome.
Register in advance for this meeting:

 

The Equity Committee is a group of members who advocate for CUPE members who are from equity seeking groups (women, Aboriginal peoples, LGBTTTQQ2SIA, workers with disabilities, visual and racialized workers, and young workers). Committee members are involved in communication, education, events and work to support the diversity of our members at Brock University and within our community.

If you have an idea for an event or campaign, or would like to partner on a project please contact the Equity Officer (equity@cupe4207.org).

Equity Committee Co-Chairs:

Lina Adeetuk, Unit 1 equity@cupe4207.org

Leila Meskine Unit 1 vpunit1@cupe4207.org

AMessage from President – Nathan Cecckin

A Message from President – Nathan Cecckin

Welcome back to the Fall Term!

With the provincial government’s decision to grant an exemption to Universities and Colleges from COVID restrictions, we will be returning to in-person learning for the Fall.  We are still discussing the interpretation of ‘instructional space.’ This would include lecture halls, seminar rooms, and labs. However, this would seemingly not include office spaces, hallways, and other non-instructional spaces. It is not clear how these spaces will be monitored. However, there are a few issues that members need to know with what to expect in the return.

First, the administration has adopted a mandatory vaccine policy as directed to do so by the provincial government. This would mean we need to have the first dose by September 1st and  the second dose by September 28th. Currently, vaccine receipts need to be uploaded here – https://brocku.ca/coronavirus/covid-19-vaccination/. You can also find the forms here if you are unable to be vaccinated due to grounds protected under human rights legislation. For those who do not have an exemption and have not been vaccinated, the Executive Committee is working to get protections for members.

Second, we had received a lot of concern over shared office spaces, particularly in relation to the Administration’s plan to have them cleaned once per week. As we are in the midst of a global pandemic, and modelling predicts that variations could lead to a greater number of cases, it is unconscionable to not clean these shared spaces that we use to meet with students more often. The Executive Committee has put pressure on the Administration to revisit this issue. As a result, the issue was revisited and Custodial Services is undertaking a review of shared office spaces on campus. While we are still waiting for a full report, it appears that some high-occupancy spaces that we use will be cleaned daily rather than weekly.

We will continue to seek protections for members. If you have a concern, please email us

Moving into the Fall, we will still be active! We will resume GMMs to be held virtually on the third Thursday of the month at 5 pm, committees will be meeting and planning events, and we are relaunching our calendar and you can order a calendar with the link in this email!

Virtual Health & Safety Training

Virtual Health & Safety Training

The Workers’ Health and Safety Center will be holding two virtual classes in September and October! The executive has decided to send members. These are two very solid courses being offered twice. You would only need to attend one of the sessions. If you are interested, please email info@cupe4207.org!

Workplace Violence and Harassment Program – September 15th from 9 am to noon, and October 5th from 1 pm to 4 pm

This program is designed to raise awareness about the serious risk to physical and mental health posed by workplace violence and harassment. It is also intended to help workplace parties understand and comply with the legal requirements mandated by the Occupational Health and Safety Act to address violence and harassment (including domestic violence). Employers, for instance, are required to develop workplace-specific violence and harassment policies and programs. Essential elements of these will be explored including procedures for workers to report incidents along with worker training. Participants will discuss workplace-specific strategies for identifying and assessing potential for workplace violence and harassment and observing for evidence of domestic violence. Also discussed will be specific control measures for eliminating or controlling potential exposure to violence and harassment

Psychosocial Hazards and Workplace Mental Health Program – September 29th from 2 pm to 5 pm, and October 13th from 1 pm to 4 pm

This program provides a basic understanding of psychosocial work hazards and how they may impact workers’ mental health. It outlines the health effects associated with psychosocial hazards and explores a range of workplace factors from job demands/job control and worker engagement to civility and respect. Equally important, participants will discuss a host of methods to identify and assess psychosocial hazards including policies and programs, physical and cognitive demands analysis and workplace surveys. The program concludes with a discussion on preventative and protective measures for a safer and healthier workplace. The use of video clips and case studies also engages learners and helps them identify and understand contributing and workplace factors and gain a basic understanding of the accommodation process.

Equity Committee Event – Indigenous Education & Enlightenment in Academia

Indigenous Education & Enlightenment in Academia

Please join Kelly Fran Davis for a virtual presentation and workshop on Tuesday, September 21st from 5-7pm. Kelly will talk about foundational principles for Indigenization, understanding Indigenous Pedagogy from a Haudenosaunee woman’s perspective, and why we need to decolonize colonial institutions for effective Reconciliation. After the presentation, the group will engage in discussion and reflection about the content, ways we can move forward, and how we can implement this pedagogical framework in our academic work at Brock University.

Register Here! https://us02web.zoom.us/meeting/register/tZAqf-GppjosGNQEiiOMP2hTAcjGF_ix8mEY

Kelly Fran Davis is a Haudenosaunee woman from the Six Nations of the Grand River territory and Brock University alumni. She has proudly worked in and for Indigenous communities for well over 20 years. Since the release of the final report of Canada’s Truth & Reconciliation, she has dedicate more of her time to implementing the Calls To Action and Reconciliation work.

Some of the work Kelly has been engaged with include various roles within the not-for-profit sector, contract work with the federal, provincial and municipality levels of government, teaching in the faculty of education at Wilfred Laurier University, and completing a major research project for Niagara Region Public Health & Emergency Services. She is always open to explore other possibilities that Reconciliation work could include.

Kelly currently works in partnership with the Canadian Congress on Inclusive Diversity & Workplace Equity as the Director of Indigenous Education & Enlightenment creating educational programs that can be implemented throughout the country. Her Introduction to Indigenous Education and Introduction to Indigenous Enlightenment courses examine, explore, and share Indigenous ways of learning, knowing, teaching, and being – things that have been hidden for so long through colonization.

A Message from Your Exec Committee regarding Class Sizes

A Message from Your Exec Committee – Class Sizes

Thanks to Covid 19, we have all become acutely aware of the importance of our working environment in determining our safety and the safety of others. In the past, we have argued that class size is an important issue that affects our members and students. During several rounds of bargaining with the Employer, CUPE 4207 had asked that class sizes be stabilized and, in many cases, reduced. These requests have been rebuffed in favour of a status quo mentality, no doubt informed by the Employer’s desire to place revenue above the health and safety of its students, faculty, contract workers, and staff. It is clear that the reason for a return to 100% capacity is being motivated by financial considerations. After all, we had been told outright that any social distancing requirements would mean most courses would move online due to the costs of smaller class sizes. Today this issue has come to the forefront and is once again a chief concern of our members.

Science has told us that we will no doubt be living with CoVid (and its variants) for some time – does it make sense to keep our classrooms as they were before this pandemic so drastically affected our learning and living communities? Are we to ignore the responsibility placed before us and NOT act? CUPE 4207 calls upon the Administration of Brock University to listen to Public Health experts, to listen to their own faculty, staff, contract workers, and students, and make the responsible choice. Class sizes must come down if physical distancing is to be maintained.